Emission

The emission process

1. Click on the menu "Processing->Emission":
   
   


2. Choose the context (Test/Production) in which you want to use SOFiE:
   
   
   
   Be aware that when you use the test mode, your files will probably not be automatically treated by the receiver.
   The test context mode should only be used to exchange files for test purposes!


3. Build the list of file to process:
   
   
   • Select a directory and use button to add all the files it contains in the list.
     Mutiple directories can be selected at the same time when "Ctrl" key is pressed.
   • Select a specific file and use button to add it to the list.
     Mutiple files can be selected at the same time when "Ctrl" key is pressed.
   When the file(s) are added to the list, their names are automatically checked to ensure that the naming conventions are respected.
   If the destinator cannot be detected from the filename (for example if he uses the package FREE), you must contact him to know the correct naming convention.
   


4. File verification report:
   
   
   
   The report menu is displayed if some files of the list are rejected during the rule’s verification.
   A file is pictured by a folder. The rejected files are listed under "Nok".
   Clicking on the "+" button of a file displays the details.
   A right click on an entry display the copy/save menu:
   
   
   • Use "Copy selection" to copy the selection in the clipboard
   • Use "Copy all subitems" on a file to copy all the related messages in the clipboard
   • Use "Save selection as" to save the selection in a text file
   • Use "Copy all subitems" on a file to save all the related messages in a text file


5. Choose whether you want to encrypt and/or send the files:
   
   
   
   If you select files that have already been already encrypted by SOFiE, the files are not encrypted a second time, but sent as they are.
   Only encrypted files can be sent. Non secured file will not be transferred


6. Confirm with  to start the encryption/send process.


7. After starting the emission process, the emission follow-up screen is displayed:
   
   
   
   The screen contains the complete list of the selected files with their respective processing status:
   
   
   • In progress : the file is about to be processed by SOFiE
   • Crypted: the file has been crypted (encrypt option selected)
   • Sent: the file has been sent (send option selected)
   • Error: an error has occured during the file’s processing (see the report)
   • Report: displays the details of the processing


8. When the processing of all files is complete, click on print button to print a summary of the processing:
   
   
   
   Print out the report immediately, you will not have the opportunity to request a print of the report later!


9. When you close the window, SOFiE is asking you whether you want to start the reception:
   
   

Notices

• The original files are not deleted by SOFiE.
• When the emission process is interrupted, SOFiE does not fulfill a rollback, meaning files that are marked as sent have arrived at Sofie's cenral server. Files that are encrypted are in the "Encrypted" directory.
• The files that have been treated with an error are put into the "Error" directory of your participant Id.
• The files that result only from an encryption process, are stored in the "Crytped" Directory.
• All processed files (the original version) are stored in the "Archive\To_crypt" directory.
• All sent files are stored in the "Archive\To_send" directory.
• If you need your report, use the possibilities of the printer.
• When a file is encrypted it is renamed accordingly to the SOFiE rules. The standard is SOFIE.<timestamp>.<Id_destinator>.
• As a user you need to know the receiver of your file in terms of "who will have access to the content of the file".
  If you are a SOFiE-Crypt user and work in a standalone installation, you don't have to concern with the intermediary user who exists between you and your recipient ( Routing concept ).
• Please have a look at the SOFIE_HOME folder description.