Encryption

The encryption process

1. Click on the menu "Processing->Encryption":
   
   


2. Build the list of file to process:
   
   
   • Select a directory and use button to add all the files it contains in the list.
     Mutiple directories can be selected at the same time when "Ctrl" key is pressed.
   • Select a specific file and use button to add it to the list.
     Mutiple files can be selected at the same time when "Ctrl" key is pressed.
   When the file(s) are added to the list, their names are automatically checked to ensure that the naming conventions are respected.
   If the destinator cannot be detected from the filename (for example if he uses the package FREE), you must contact him to know the correct naming convention.
   


3. File verification report:
   
   
   
   The report menu is displayed if some files of the list are rejected during the rule’s verification.
   A file is pictured by a folder. The rejected files are listed under "Nok".
   Clicking on the "+" button of a file displays the details.
   A right click on an entry display the copy/save menu:
   
   
   • Use "Copy selection" to copy the selection in the clipboard
   • Use "Copy all subitems" on a file to copy all the related messages in the clipboard
   • Use "Save selection as" to save the selection in a text file
   • Use "Copy all subitems" on a file to save all the related messages in a text file


4. Confirm with  to start the encryption process.


5. After starting the encryption process, the report screen follow-up is displayed:
   
   
   
   The screen contains the complete list of the selected files with their respective processing status:
   
   
   • In progress : the file is about to be processed by SOFiE
   • Crypted: the file has been crypted
   • Error: an error has occured during the file’s processing (see the report)
   • Report: displays the details of the processing


6. When the processing of all files is complete, click on print button to print a summary of the processing:
   
   
   
   Print out the report immediately, you will not have the opportunity to request a print of the report later!

Notices

• The original files are not deleted by SOFiE.
• When the encryption process is interrupted, SOFiE does not fulfill a rollback, meaning that files that are marked as encrypted are in the "Crypted" directory.
• The files that have been treated with an error are put into the "Error" directory of your participant Id.
• All processed files (the original version) are stored in the "Archive\To_crypt" directory.
• When a file is encrypted it is renamed accordingly to the SOFiE rules. The standard is SOFIE.<timestamp>.<Id_destinator>.
• As a user you need to know the receiver of your file in terms of "who will have access to the content of the file".
  If you are a SOFiE-Crypt user and work in a standalone installation, you don't have to concern with the intermediary user who exists between you and your recipient ( Routing concept ).
• Please have a look at the SOFiE folder hierarchy.